//Rostered Ministers Forms/Info
Rostered Ministers Forms/Info 2019-10-20T22:51:33-05:00

Annual Reports

The Parochial Report (Forms A and C) is made available in early January and is expected to be completed on an annual basis by February 15 by visiting www.elca.org/congregationreport. The Parochial Report, while perhaps a tedious task to complete, nonetheless plays an important part in connecting your congregation with the mission and ministry of the whole Evangelical Lutheran Church in America. If you are unable to file electronically, you may complete the below paper forms and return them to your synod office by February 15, 2019.

The Parochial Report is:

  • One way the churchwide organization has of getting the big picture of ministry happening across the ELCA.
  • One way to measure congregational health over a long period of time, using similar measures of health among all ELCA congregations.
  • One record of your congregation’s history that is publicly accessible to the church at large (through the ELCA website and synodical records).
  • Providing the synodical and churchwide organizations with the necessary information to better meet your congregation’s needs and the needs of other congregations.

The Rostered Minister’s Report to the Synod Bishop is also due on an annual basis in February and also may be completed online, by visiting  www.elca.org/About/Churchwide/Office-of-the-Secretary/Rostered-Ministers.

The Reflections from our Virginia Synod Ministerium Vision’s Covenant Report is the final form received on an annual basis in February. To complete this form, visit www.vasynod.org/rostered-ministers-annual-reports.

Communications Update

In order to generate an accurate Rostered Minister Directory, we need to ensure your information in our database is current and complete. Additionally, this helps ensure everyone receives communications from our office and helps to ensure your communications to and from one another are received.

The below forms are used by rostered ministers and vicars/interns to update the synod office of any changes in personal contact information, family information (spouse and children), and congregation or organization contact information. It includes a “Comment Section” to provide additional information or clarification of your contact information/situation.


Deacons are theologically educated, called leaders that serve on the roster of “Word and Service”. They serve in congregations and other ministries of the ELCA, including family ministries, youth, administration, volunteer ministry, social services, music or parish nursing. Deacons connect the church with the needs of the world and work to equip others to lead a living, active and caring Christian life. To learn more about Deacons and their role within the church, click on the link below.

Request for Rostered Status Change

Roster status categories can be: Under Call, On Leave from Call, Retired, or Disability. If you plan to change your roster status from one category to another, it is your responsibility to request such a change from the Virginia Synod Office of the Bishop.

If you plan to retire, you must request a roster change to the Retired Roster. If you plan to go on leave from call for one year or to renew your on leave from call status for an additional year, you must request a roster change or renewal to the On Leave from Call Roster. If you have a medical diagnosis which necessitates a change to the Disability Roster, you should request a change to the Disability Roster.

Again, changes in roster status are the responsibility of the rostered ministers and must be requested by the rostered minister from the Office of the Bishop. Such requests are subject to the approval of the Virginia Synod Council. To facilitate this responsibility, letters can be found in the links below.